DUNBARTON BOARD OF SELECTMEN
MINUTES OF MEETING
THURSDAY, MAY 5, 2005
TOWN OFFICES – 7:00 P.M.
The regularly scheduled weekly meeting of the Dunbarton Board of Selectmen was held at the above time, date and place with Chairman Charles Graybill presiding. It was noted that the meeting was called to order at 7:00 p.m. The following were present:
Charles (Chuck) Graybill,
Chairman
Mert Mann
Les Hammond
Janice VandeBogart, Town
Administrator
The Selectmen reviewed correspondence and signed checks prior to the Public Meeting was called to order.
Janice
VandeBogart, Town Administrator:
1.
Reported the Selectmen had received an Invitation to the Stage
Dreams Dinner Dance to be held on Friday, May 13, 2005 at the Community
Center. Cost is $25.00 per person.
2.
Charles (Chuck) Graybill reported that the Countryside Golf Course had
donated round tables to the Community Center for functions for now and in the
future. (Not to be returned to the Golf
Course)
3.
Reported that the Town Offices had received an Invitation to attend
a Ribbon Cutting Ceremony and Tour of the New Facility of the
4.
Reported that Arline Little had given the Town Offices a copy of the
letter which she received via certified mail regarding the installation of the
culvert by her house.
5.
Reported that the Dunbarton Volunteer Fire Department had changed their
name to become the Dunbarton Fire Fighters Association Inc. This is necessary because they are two
separate entities, the Fire Department and the Association. The Association is able to accept monies for
Chicken Barbecue and other fund raisers.
6.
At this point in the meeting, Sylvia Grenier asked about a possible job
at the Transfer Station. The Selectmen
requested that she make out an application and leave it at the Town
Office.
Sylvia Grenier questioned the fact that there was no
poster up in the Town Office last year notifying Senior Citizens of the Tax
Relief for property taxes. Janice
VandeBogart, Town Administrator, stated that the State had not provided them to
the Town last year. There is one for
this year which has already been posted.
It was noted that the Board of Assessors would be the entity to handle
this.
7.
Charles (Chuck) Graybill noted that the tentative date for the
treatment of Milfoil at Gorham Pond is June 22, 2005.
8.
Reported that Patrick (Woody) Bowne had interviewed an applicant for a
position at the Transfer Station (Roland Jahnke). It was noted that he is able to operate a
fork lift.
MOTION:
Charles Graybill made a motion that the Town of
9. Alison Vallieres reported that there is a large hazard tree within the Town Right of Way on Devil Steps Road which is badly rotten and hollow in the middle. Needs to be taken down before it falls on house. Will check with Jeff Crosby.
7:30
p.m. – POLICE DEPARTMENT/FIRE DEPARTMENT
Police Chief Jeff Nelson
appeared before the Board of Selectmen.
1.
Chief Nelson presented Officer Shane Durant with a commendation for
handling a very serious accident on Clinton Street which involved bodily injury
during a snowstorm. Chief Nelson stated
that Officer Durant is to be commended on a job well done.
2.
Chief Nelson reported they had received a Grant for an Audio Visual
System for $5,000 which did not cost the Town anything. We already have received the equipment and
didn’t have to spend a “dime”.
Janice VandeBogart noted that the equipment needs to
be listed on the list of assets, etc.
Charles (Chuck) Graybill reported that an individual
on Holiday Shore Drive called the Police Department last night regarding ATV
running on the Kuncannowet Town Forest Trails.
Stated that a young lady had taken the call and stated that an officer
would be showing up. No officer ever
showed up. The ATV’s were on the trails
for at least 45 minutes.
Police Chief Nelson will check into the above
request.
3.
Police Chief Nelson reported that he and the Fire Chief, Jon Wiggin had
contacted Dennis Mires, Architect, regarding a possible building addition. They noted the cost for the drawings, etc.
would be $7,400. Police Chief stated
that the building addition had been included within the five year plan for the
Police Department.
The Selectmen asked how this fit in with the Master
Plan. Police Chief Nelson stated they
had been included in the Master Plan meetings, and this was already a part of
the Master Plan Study within the Community Facilities Section.
Mert Mann asked how this fits into the CIP time
frame.
Charles (Chuck) Graybill noted that the CIP will
probably be adopted either in the fall of this year or spring of next
year.
Selectmen noted that the $7,400 for architectural
design for the building addition should be included in a Warrant Article for
the March 2006 Town Meeting.
Jon Wiggin, Fire Chief, stated that the Fire Department’s biggest problem was vehicle storage. They had previously been using the space underneath the building but the Police Department had expanded into the basement area. Jon Wiggin, Fire Chief, stated they need space for the Fire Department vehicles. Presently, the doors in the existing Fire Department are not tall enough for some of the other Mutual Aid Trucks (when covering) to fit into the Station. It is not a problem in the summer but the winter months are a problem because of cold weather, etc. The Fire Department is going to need one additional bay for vehicles. The only place we can go is one side of the building or the other. Cannot go closer to the school or the street.
Jon Wiggin stated we can raise the present garage
door height by getting a higher door in there.
We will also have some ADA issues regarding access to the bathroom. We really haven’t done much to the Station
over a period of time. We have more of a
vehicle space needs. He indicated we
could make this space available for meeting space. This part of the building could be designed
so it is secure from the Police Department.
This would be a good thing for the Community. He indicated we could increase the height of
the existing garage doors now. At least
we have this option. Would not be a big
structural thing to do.
The Selectmen asked if the $7,400 architectural fee
was for an addition for both the Fire Department and the Police
Department. It was indicated that it was
for both departments.
The Police Chief stated that the connecting door is broken and can’t be opened and shut without a crowbar. There are electrical problems downstairs. We need two electrical boxes. Presently, they are split with the Fire Department. We did have some work done and at least it is safe. If we include an addition, we need to upgrade the electricity. This would make the building safer and much more viable. Indicated they were not sure about the drainage situation.
The Selectmen indicated they (Fire Chief and Police Chief) need to put together an RFP to put it out to bid. The Fire Chief and Police Chief need to draft a Warrant Article for funds for architectural plans and then it would be channeled into the CIP process.
At this point, Janice VandeBogart asked if the Police Department will be selling the old cruiser at the State Auction next week.
Police Chief indicated it was to be sold at the
State Auction.
In addition, the Fire Department is selling the old
Fire Truck. Have been approached by a
resident of Town to buy it.
Charles (Chuck) Graybill asked what the purpose of
the Fire Department becoming incorporated was.
Jon Wiggin, Fire Chief, stated we are officially
licensed by the State. There is a State
Law that allows us to have a Fire Association to handle fund raising, etc. All money is dedicated to the Town for purchase
of trucks, etc. RSA 154 spells this out
as to what an Association can do versus a Fire Department. The Town is separate from the Association. We have an Association Meeting. This is clear within the law. It is spelled out thoroughly in the law. Donations are made to the Dunbarton Fire
Department Association.
Jon Wiggin noted the Fire Department Chicken
Barbecue will be held on June 26, 2005.
Jon Wiggin noted that he has the authority to allow the Association to meet in the Fire Department.
Police Chief Jeff Nelson reported that the student
from St. Anselm College who did the Police Department Survey was unable to be
present. He presented the following
information from the Survey.
1.
Presented the Board of Selectmen with copies of the completed
survey. (attached)
2.
Stated that because of Caller Identification and cell phones, it was
more difficult to conduct the survey than in the past. Were only able to connect with 227 households
in Dunbarton. They had wanted to connect
with 300 but were unable to. Calls were
made for twelve nights between the hours of 6:00 - 9:00 p.m.
3.
Noted that the percentage results were very similar to the 2002
survey.
4.
Noted that in the category of most serious crime in Town, speeding had
gone down by 12%.
5.
Noted that in the category of most serious crime in Town, crime had
gone up by 13% . Stated they were
receiving more serious calls than in the past.
6.
Felt the most important part of the survey was that 89% of residents felt
their neighborhood was Safe to very Safe.
7.
Officers Attitudes to Citizens, 85% felt it was Good to Excellent.
8.
Overall Competence of Officers, 85% felt was Good to Excellent.
9.
Overall Performance of DPD, 85% felt was Good to Excellent.
10. Noted that survey did not
reflect a change in categories. Noted
that the people who responded have come from places where they expect certain
services. Tried to target the younger
people
11. Chief
Nelson stated that he was extremely pleased with Chris Connelly.
Mert Mann stated that this mirrors the survey done
three years ago.
Les Hammond stated that this is a great statement
for the Police Department.
TIM
TERRAGNI, BOARD OF ASSESSORS: Bid for Current Use Updates
TimTerragni, Board of Assessors, presented a Status
Report for the Month ending April 2005 as follows:
1.
Call backs were 100% complete.
2.
Building Permits were 100% complete.
3.
April 13 – Meeting with Board of Assessors to discuss land analysis and
valuation methodology. Reviewed land
sales in town and discussed current use valuation methodologies. Town will provide Vision with grading for
current use.
4.
Provided all sales cards and sampling of other cards to Jim Gibney, DRS
Representative.
5.
Received March 2005 sales from Town and those have been reviewed by
Vision in April.
6.
April 26 - Mailed 11 Income and
Expense questionnaires to commercial properties with a June 1st due
date to be return to Vision.
Noted that in May, they planned the following:
1.
Clean up prior to field review process, which will include taking
additional photos and gathering information from old assessment cards for those
properties that did not respond to the request for an interior inspection
letter. Vision will need to review these
cards for the interior information and to make sure the correct year built is
on the card.
2.
Also in May, Vision will finalize the keying of current use parcels and
will be using the grading the Town has provided to apply to each property.
3.
In late May or early June, the field review process will begin and
should take approximately two to three weeks.
Bids for Current Use Parcels:
Tim Terragni reported the Board of Accessors had
received two bids for the updating of the 146 Current Use Parcels which have
houses on them. The bids were as follows:
Cross
Country Appraisal Group, Concord, NH $23/parcel
(Jeff Earles)
Harlan Noyes, Dunbarton, NH $48/parcel
Tim Terragni stated that he had called Cross Country
Appraisal Group and discussed the bid to make sure they understood what they
had to do. They are required to measure
and produce a map of the property with the current use area broken out. He stated they understand the project.
T. Terragni stated that the Board of Assessors had
agreed that they would recommend the awarding of the bid to Harlan Noyes
because they felt more comfortable with
him doing the project and they have worked with him in the past.
The Board of Selectmen asked Tim Terragni if he had
contacted any references for the Cross Country Appraisal Group prior to making
the final recommendation. Did they ask
for references in the RFP? Asked if
they have done work in other towns which could be referenced. Tim stated no he had only spoken with him on
the phone. Didn’t know about work in
other towns.
T. Terragni noted that Harlan Noyes has already done
some of the current use parcels and will not charge for these.
The Selectmen noted the total cost of the Current
Use Appraisal Work would be $6,400 for Harlan Noyes and $3,300 for the other
bidder, Cross Country Appraisal Group.
After discussion, the Board of Selectmen made the
following motion:
MOTION:
Les Hammond made a motion that the Dunbarton Board
of Selectmen accept the recommendation of the Dunbarton Board of Assessors and
award the bid for the Current Use assessments and pickups to Harlan Noyes. Mert Mann seconded the motion. The motion passed unanimously.
Comments
from the General Public:
NONE
MOTION:
Mert Mann made a motion that the Dunbarton Board of
Selectmen adjourn at 9:15 p.m. Charles
Graybill seconded the motion. The motion
passed unanimously.
Respectfully submitted,
Recording Secretary
_______________________________________
Charles
(Chuck) Graybill, Chairman
_______________________________________
Mert
Mann, Selectman
_______________________________________
Les
Hammond, Selectman