DUNBARTON BOARD OF SELECTMEN
TOWN OFFICES –
The
Selectmen held their regular weekly scheduled meeting at the above time, date
and place with Chairman Charles Graybill presiding. The following members were present:
Charles Graybill, Chairman
J. R. Swindlehurst
Steve Kennedy
Janice VandeBogart, Town
Administrator
Charles
Graybill called the meeting to order at
Request
for 90 Day Extension for Site Plan Review from REDML Development (Robert and
Dorothy Perry)
Alison
Vallieres, Secretary of the Planning Board, presented a request for a 90 day
extension for Site Plan Review of the Robert & Dorothy Perry, now REDML
Development, LLC as requested by the applicant. (attached)
MOTION:
Steve
Kennedy made a motion that the Dunbarton Board of Selectmen approve the request
for the 90 day extension from REDML DEVELOPMENT, LLC #03-001-SP (previously
Robert & Dorothy Perry) as presented by Perry, et al. The motion was seconded by Charles Graybill
and passed unanimously.
At
this point in the meeting, Steve Kennedy made the following motion:
MOTION:
Steve
Kennedy made a motion stating that I would like to apologize to Patrick Bowne
for allowing abusive cross examination during the last Selectmen’s
Meeting. Doubting an employee’s veracity
is not an appropriate subject for public scrutinizing. I further apologize for not having the nerve
to tell Mr. Slocum where to head in.
So
I move that all public input be reserved for the end of the Selectmen’s Meeting
to direct all questions and input to the Selectmen at that specific time.
The
motion was seconded by J. R. Swindlehurst.
The motion passed unanimously.
Kenneth
Swayze, Administrator, Planning and Zoning Department
Kenneth
Swayze appeared before the Board and asked that there be a non-public session
to discuss personnel issues.
MOTION:
Charles
Graybill made a motion that the Dunbarton Board of Selectmen enter into a
non-public session covered under RSA 91-A:3 to discuss personnel issues. The motion was seconded. The motion passed unanimously with the
following roll call:
Charles Graybill – Yes
J. R Swindlehurst – Yes
Steve Kennedy – Yes
The
Board of Selectmen adjourned to a private room at
The
following Town employees appeared before the Board of Selectmen at the
non-public session with personnel issues.
Kenneth Swayze, Administrator,
Planning and Zoning Department
Police Chief Jeff Nelson
Patrick Bowne, Transfer Station
Supervisor
NO
DECISIONS OR MOTIONS WERE MADE AT THE NON-PUBLIC SESSION OF THE DUNBARTON BOARD
OF SELECTMEN.
MOTION:
Steve
Kennedy made a motion that the Dunbarton Board of Selectmen adjourn the
non-public session at
Charles Graybill – Yes
J. R. Swindlehurst – Yes
Steve Kennedy – Yes
The
Regular Session of the Dunbarton Board of Selectmen reconvened in the regular
Selectmen’s Office at
Jeff Trexler and Dan DelPra, Dunbarton Center
Building Committee, appeared before the Board to review bids for the building
renovations and make a recommendation to the Board of Selectmen. (attached)
Jeff Trexler asked if the Board of Selectmen was
still supportive of this project. Stated
they need the Selectmen’s support before proceeding further.
Steve Kennedy expressed concerns that it might be
difficult to “sell” this to the Town residents because of the cost. He also stated the Town might be unable to
borrow monies, etc. because of a requirement that the Town have a Fixed Asset
Accounting Program (which it does not have at this time). He also stated he had a concern that the Town
was not allocated sufficient space on the plan.
The Town Offices might as well stay where they presently are.
Chuck Graybill stated he was still supportive of the
project.
J. R. Swindlehurst stated he felt we need to do
something but is concerned about the numbers (cost).
S. Kennedy – Stated he did not feel the design of
the building and floor space allocated for the Town’s needs is in the Town’s
best interest. Felt that the Library
has considerably more space than the Town Offices. What will the Town’s expectations be in 5
years? The Town will need more space
than is allocated on the plan. He stated
he was in favor or the renovations of the Town Hall. Not in favor of tearing down the present Town
Offices. There is a question of the
allocation of space within the proposed building. The Town needs more than is allocated on this
plan.
Jeff Trexler asked what was lacking in the Plans.
Janice VandeBogart, Town Administrator, stated that
the Town does not have enough space.
Both she and Steve Kennedy had sat down with the architect and told him
what the Town’s needs were. They have
not been met. It is totally wrong for
the Library to have almost twice as much space as the Town. This was our discussion with Mr. Urdi and
staff.
Steve Kennedy stated again he was not in favor of
the expansion of the building. The Building
Committee needs to do a “Sales Job” to the Town.
At this point in the discussion, Jeff Trexler and
Dan DelPra, agreed to discuss the situation in private among themselves and
come back to the Selectmen at the end of the meeting with a plan of action,
etc.
U. S. Cellular Request
At this point in the meeting, Steve Kennedy stated
that he had attended the
Both John Trottier, Chairman, Zoning Board and Alison Vallieres, Secretary, Zoning Board agreed that we needed this prior to making a decision.
MOTION:
Steve Kennedy made a motion that the Dunbarton
Selectmen approve the request from the Zoning Board to solicit bids in the
electronics/cellular field to advise the Zoning Board in making a decision on
the
John Trottier
indicated he would look into this and get back to the Selectmen with an
estimate of cost.
John Trottier,
Chairman, Zoning Board of Adjustment, reported that the Zoning Board is
presently considering a request for a Special Exception for a PRD from Louis
and Anna Chan which is accessed by
Charles Graybill
stated that he felt the Zoning Board should go ahead and make their
decision. Once the decision is made,
then the Selectmen will determine what improvements should be made to
John Trottier
indicated that it is difficult for the Zoning Board to ask the applicant to
incur considerable costs for engineering, etc. if the project is not possible
because of road improvement issues. The
Board would like to know what the improvements would be before asking the
Chan’s to incur additional engineering costs.
He stated the applicants were still not clear after the Site Walk as to
what improvements will be required by the Selectmen.
J. R. Swindlehurst
stated that the Selectmen have a Class VI road policy in place and it should be
adhered to. He also noted the problem
with
Kenneth Swayze
noted that he understood Margaret Watkins had wanted the road to be 14 feet
traveled way. He stated the majority of
the Planning Board would not accept this.
Stated we need to hold a public hearing
to consider what improvements should be expected for the
subdivision. Should be a Public Hearing
on
Jeff Trexler, Don
DelPra,
Both Jeff
Trexler and Don DelPra appeared before the Selectmen after their private
discussion as to what action they would take.
Jeff Trexler stated the were going to get in touch
with the architect and sit down with Town Officials and make sure what we put
in for space allocation will be appropriate.
They will go ahead and ask Bonnett,
Page and Stone Corp. to buy in on the plan.
D. DelPra
stated they would like to make sure the plan we present to the Town is
the best we can do. Even if it means
having further negotiations.
MOTION:
Steve Kennedy made a
motion that the Dunbarton Center Building Committee go forward with this with
the understanding that they are going to put a little more work into the
process and address the Town’s space concerns.
J. R. Swindlehurst seconded the motion.
The motion passed unanimously.
At this point, Jeff Trexler asked if there was
interest from the Selectmen in purchasing the Al Vaal Property.
Steve Kennedy asked what the Town would do with the
property if they purchased it. There
would be difficulties in turning it into a Town facility.
Dan DelPra presented a sample contract that the Town
would enter into with the Contractor.
This is just a sample document.
Not to be reviewed by Town Counsel at this point. Steve Kennedy took to review.
Janice
VanDeBogart, Town Administrator
1.
Reported that
Bill Miles had requested a Beaver Trapping Permit on Town Right of Ways.
Selectmen signed permit.
2.
Reported a
dispute regarding access between Mr. LaBranch who lives at the end of
Selectmen decided to invite both parties in to the
Selectmen’s Meeting to discuss the issues.
3.
Stillwater Road
Public Hearing is scheduled for
4.
Welfare
Director will be in to discuss various items.
5.
Mr. Cote said
he has not gotten paid. It was noted he
never sent a bill. Mr. Cote must submit
a bill in order to get paid.
6.
Town Employee
Allan has submitted documentation of all his mowing hours. In addition, he has attended classes and will
be qualified as Class II to work at Transfer Station.
PUBLIC INPUT:
Peggy Slocum stated that last week Chuck Graybill
indicated you would be getting back to us about the “punch list” and what would
remains to be done at the Transfer Station.
Chuck Graybill – Has not completed going over the
list but there appears to be still things outstanding.
There being no further business, the meeting
adjourned at
Respectfully
submitted,
Alison R. Vallieres
Recording Secretary
______________________________________
Charles Grayvill
______________________________________
John R.
Swindlehurst, II
______________________________________
Stephen Kennedy
Dunbarton Board of
Selectmen