TOWN OF DUNBARTON
BOARD OF SELECTMEN
MINUTES OF MEETING
JULY 25, 2002
Leslie Hammond
John R. Swindlehurst, III
Janice VandeBogart, Town Administrator
7:00 PM
Harvey Provencher was asked to become a member of the Historical Awareness Committee. Harvey agreed.
Road Agent, Jan VandeBogart: The Road Agent discussed the replacement of a culvert on Rangeway Road. He stated that he meet with Conservation Commission members this morning at the site, along with abutters, Mr. & Mrs. Richard Antonia. Discussion ensued regarding some trees on top of the culvert. Rangeway Road is a scenic road and no trees larger that 15 inches in circumference, 4 feet above the ground, can be taken without the land owner’s consent. Rules on Scenic Roads were reviewed. Trees can be declared a public nuisance and be taken.
The Road Agent stated that the length of the new culvert should be a minimum of 33 ft. and would like to put in a 35 ft. culvert because of the depth and leave the stone walls in place. He would use the same stone walls that are there to put back the way it was. The board reviewed pictures of the area.
Jan discussed the purchase of a new pressure washer for the Town Highway Department. The old one is unable to be fixed. He gave the selectmen quotes on three comparable washers. Quotes were received from the following: Power America for $2650 (with trade in of old machine); H.O.P. $2895; and Northern Equipment, $2210. J.R. made the motion to accept the recommendation of the Road Agent to go with Power America being a local distributor for the sake of parts and service at a cost of $2650.00. Chuck Graybill seconded the motion; all were in favor.
8:00 PM: George Holt, Conservation Commission along with Rick and Joanne Antonia, residents of Rangeway Road, were in to discuss the wetlands permit to replace the culvert on Rangeway Road as well as the methods for replacing the culvert. Rick Antonia presented the Selectmen with two quotes that he worked up which compared the costs of replacing the culvert with an insert vs replacing the culvert. The selectmen stated the culvert should be 33 to 35 feet long with a
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Minutes of Meeting
Board of Selectmen
July 25, 2002
diameter of 4ft. Putting in a longer culvert would enable the town to widen the road for safety reasons. The culvert is at this time only 28 ft, 6 in, according to Mr. Antonia. The quotes that Mr. Antonia had were for replacement of a 28 ft 6 in culvert. Mr. Antonia agreed to adjust the estimates to go with a 33 ft culvert but did not want to go any longer than 33 ft.
Mrs. Antonia wanted to know why the selectmen did not go with the insert that was asked for a couple of weeks ago by the Antonias. JR stated that they were given an estimate (from Rick Antonia) of $10,000 to $12,000 for the work and felt this was too much, not in the budget. Rick explained that he had given an estimate taken from a private contractor to do the work. Now the estimate is different because the job had changed.
Placing pipes in the drainage ditch along Rangeway Road was also discussed. The Road Agent indicated where and how he wanted to do the work. Mr. Antonia did not agree but after some discussion a amicable agreement was made as to where and how the ditches will be fixed.
After further discussion regarding the culvert, Mr. Antonia agreed to present a bid to the Board of Selectmen to act as an Independent Contractor to perform the work himself. He agreed to obtain liability and worker’s compensation insurance and to not charge the town for his services. The town will provide fill and stone, an excavator operated by town employees and provide guardrails (both sides of road). Further discussion regarding headers for the culvert ensued and Mr. Antonia agreed to build the headers also. He said he would even up the insert on both ends, making the culvert 33 ft. and if the elm trees needed to be cut he would cut them. It was agreed that as the abutting land owner he has the right to cut the trees on a scenic road.
Mr. Antonia was asked about a timeline regarding this work. He stated he could complete the job by Thanksgiving. The town would have to wait for the permit to be issued by the State Wetlands anyway.
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Minutes of Meeting
Board of Selectmen
July 25, 2002
Chuck Graybill recapped the above. Rick Antonia would be responsible for the following:
1. Provide a bid to the town for the work.
2. Install the sleeves or insert (town would purchase).
3. Provide Liability and Worker’s Comp Insurance.
4. Build two headers.
5. Split the increase of the culvert on each end, half and half.
6. Replace with 33 ft. (length) culvert
7. Remove trees.
8. Not charge for his labor.
The Town Road Agent will provide the following:
1. Fill
2. Stone
3. Silt fence
4. Excavator
Mr. Graybill asked if all were in agreement and everyone agreed.
George Holt stated that the wetlands permit needed to be updated to go along with the agreement. He wanted a scaled drawing, indicating the size of the culvert, and were silt fence would be placed. Also the square feet of impact on the wetlands. Rick Antonia agreed to provide a sketch for the permit.
Bids: The selectmen reviewed bids for services that had not been awarded to date:
1. Printing: Sir Speedy at $3875.80 and Town & Country at $3730.00. A difference of $145.80.
JR made the motion that the town accept the bid for printing the town report and town ballots to Sir Speedy, due to past good working relationship. The motion was seconded by Les Hammond and all were in favor.
2. Low Sulfur Diesel and Unleaded Gasoline:
Draper Energy: Diesel = Rack Price plus $1.755; Gasoline = Rack Price plus $.11.
Irving Oil: Diesel = Rack Price plus $.14, cap of $.979; Gasoline = Rack Price plus $.15.
JR made the motion to accept the bid of Draper Fuel. Les Hammond seconded the motion, all were in favor.
3. #2 Heating Oil: because a bid from Clough was missed at the June 27th meeting of the board, the bids for #2 heating oil were reviewed again.
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Minutes of Meeting
Board of Selectmen
July 25, 2002
The bids were as follows: Irving Oil, $.879; Dunbarton Fuel, $.949 and Clough, $.8296. Les Hammond made the following motion: To accept the bid from Dunbarton Fuel based on past experience and service. The motion was seconded by Chuck Graybill. Vote was as follows: Les Hammond, yes; Chuck Graybill, yes; J.R. Swindlehurst, abstained.
Motion to adjourn was made by Chuck Graybill at 9:10PM and seconded by Les Hammond, vote was in the affirmative.
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Charles Graybill, Chairman
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Leslie G. Hammond
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John R. Swindlehurst
Dunbarton Board of Selectmen
Minutes recorded by: Janice VandeBogart, Town Administrator