Present: Chuck Graybill, Chairman

Leslie Hammond

John R. Swindlehurst, III

Janice VandeBogart, Town Administrator

7:00 pm

Swayze property on Guinea Road: The Selectmen discussed upgrades to Guinea Road as agreed to by Mr. Swayze. The Road Agent, Jan VandeBogart, was in and after a discussion with the Board it was decided that Mr. Swayze will have to upgrade the road (in order to develop the lot) approximately 630 ft or to his lot line with a hammer head turn around. It was pointed out that this is a scenic road and he would only be upgrading his half of the road. It was also noted that Guinea Road is a Class 6 road and would not be maintained by the town.

Recycling Committee: Lori Davis and Ron Slocum from the Recycling Committee were in to discuss the Transfer Station Project. Lori has been dealing with Atlantic Leasing regarding a problem with the motor working the compactor. She had some independent engineers look at the operation and it was determined that the motor was not large enough to operate the compactor. At the point when the compactor is almost full and the motor is stressed, it fails. She has been in contact with Todd from Atlantic Leasing, but he has not come to the Transfer Station to observe the failure. The people at Atlantic Leasing say that there should not be a problem and don’t seem interested in discussing it. If the motor burns out it is under warranty for one year but it should be able to handle the load and it cannot at this time. The Selectmen stated that they would like to have the committee members try to simulate the problem and if they can, invite members of Atlantic Leasing to observe. They agreed to try.

Lori discussed ordering another 40 yd open top container to take care of overflow and to have in case the compactor was down. JR pointed out that no one authorized the purchase of another 40 yd container. It was agreed by all that the town would NOT purchase another 40 yd container.

There was a discussion of the purchase of a generator for the Station in case the electricity was out. JR stated that he and Woody visited a place that had used generators for a good price but the generators were big and needed to be enclosed in a building. There is no money to purchase the generator or to install it or to house it. It was decided by the Board of Selectmen that a generator would NOT be purchased.

Lori Davis stated that Jeff Crosby was no longer interested in being on the Committee. The Committee now is down to four members, Lori Davis, Ron Slocum, JR Swindlehurst, and Patrick (Woody) Bowne. It was discussed as to weather the committee would be dissolved by the end of the year or when the project is done and then form another recycling committee to assist the supervisor or to have the supervisor take over completely. The Selectmen decided to have Woody in next week to get his impute.

The building of a shelter for the roll off truck was discussed. Chuck Graybill pointed out that this was not part of the original proposal to the town and he felt it should be put to the voters in March 2003. It was also noted that the septic needed work, to relocate pipes to build the shelter. The question was asked if money from this appropriation could be carried forward to the year 2003 to provide for some of the cost of a shelter for the truck, etc. Janice VandeBogart will check with the town auditors to see if this is acceptable.

It was noted for the record that the following decisions were agreed upon by the Board of Selectmen and the members of the Recycling Committee:

1. The purchase of the 40 yd open top container will NOT take place.

2. The purchase of a generator will NOT take place.

3. The purchase of a new canopy for the roll off truck is acceptable.

4. The completion of the project – acceptable.

John Turner, Building Inspector: John reviewed the permit for the Store at Pages Corner with the Selectmen. He felt that a temporary permit could be issued tonight to do the excavating at the site. John produced a list of all the items needed from the owner before the permit to build could be issued. (See Attached) The motion was made by Les Hammond approve issuing a temporary permit to excavate; motion was seconded by J. R. Swindlehurst and all were in favor.

Jeff Nelson, Police Chief: Chief Nelson presented the draft copy of the Personnel Plan reviewed by the Joint Loss Management Committee at their last meeting on December 3^rd. He stated that there were four areas that may impact the budgets as far as costs go:

1. Cost of Living – section 4.4

2. Longevity – section 4.5

3. Education – Section 5

4. Degrees – section 5.5

The Selectmen will review their copies of the plan and will discuss at next week’s meeting.

Thomas Gleason: Mr. Gleason presented the selectmen with written request (see attached). (1) regarding the removal of the burned building from the property of Karen Meehan (2) The failed septic system at the same property.

Les Hammond stated that Ms. Meehan had been prevented from removing the debris because of Tom leaving junk in the way. Tom denied this. Les Hammond stated that there was a court order for Tom Gleason to leave the property. Tom stated that he had appealed this and it is still in the courts.

Chuck Graybill stated that the town had made the decision to issue a “stay” on the septic system problem until after the court case regarding Tom’s eviction had been settled.

Tom stated that there was a usable septic system at the site of the burned out building and he had asked Ms. Meehan to run his line to this system to elevate the problem with the failed system and she had refused. The selectmen stated that this was a civil matter and the town would not become involved in it.

J R. Swindlehurst asked Mr. Gleason if Ms. Meehan had started to demolish the building and Tom stated that she had. J. R. stated that the law says that she had one year from the time the building was destroyed by fire to start the clean up. She has started the cleanup so she is in compliance. The Selectmen agreed to follow up with the building department to see if the clean up continues.

Tim Terragni, Board of Assessors: Tim presented the Selectmen with his proposed budget for the year 2003. He discussed the updating of the current use records in order to comply with the court decision regarding the town of Marlow and current use. The Board of Assessors have provided extra funds to cover this project.

Tim also discussed the appropriation of funds to put aside for a complete revaluation of the Town by the year 2005 as required by the State. The Selectmen agreed to put an article on the warrant requesting $40,000 for this purpose. Tim will prepare the wording.

Motor Vehicle Permits: The town clerk left a memo regarding the overpayment on Motor Vehicles permits for the past three years. She wanted to know what the Town of Dunbarton’s policy was on refunds. The Board of Selectmen stated for the record that it would be the policy of the town to return current year’s overpayments only. A refund of $173.00 will be issued to Tracey Labbe.

Les Hammond made the motion to adjourn, seconded by Jr., all in favor.

Meeting was adjourned at 9:40 PM

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Chuck Graybill, Chairman

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Leslie G. Hammond

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John R. Swindlehurst

Dunbarton Board of Selectmen

Minutes recorded by: Janice VandeBogart, Town Administrator