TOWN OF DUNBARTON
BOARD OF SELECTMEN
MINUTES OF MEETING
November 14, 2002
John R. Swindlehurst, III
Janice VandeBogart, Town Administrator
6:00 PM
The Selectmen and Town Administrator meet with the Library Trustees and Librarians, Andrea Douglas and Nancy Lang, at the Library prior to their regular meeting. They were shown around the Library and discussed various items such as expansion, upgrades of computers, care of the building, new programs, and new material offered the public. At that time it was agreed that the walkways and ramp at the Library would be taken care of by Phil Anderson, independent contract, hired by the Highway Department.
7:00 PM
James Marcou, Chairman, Planning Board: Mr. Marcou was in to represent the Planning Board and review items for discussion at the upcoming Planning Board meeting of November 20th.
1. Keefe Subdivision: Mr. Marcou stated that this would probably be the final meeting for the Keefe subdivision.
2. Stark Lane – Stinson Heights: There has been no word as to how negotiations have been going with the Town Forest in regard to the road, that is Stark Lane.
3. Rick Martin, Tenney Hill Road: His subdivision is still pending. Needs to have monuments placed and he has not reported back to the board as yet.
4. George Niccoleau, Mansion Road: His subdivision on Mansion Road is still pending. Needs to provide the town with a warranty deed for improvements to the corner of Mansion and Route 13 or he needs to re-draw the subdivision and re-submit to the Planning Board.
5. Bob Perry, Morse Road: He will be in to discuss his lot on Morse Road where he wants to put four 4-family units. The Planning Board is interested in seeing the original plan where the lot was approved by the Planning Board, possibly in 1979 or 1986. His lot had approval with 100ft of road frontage and there is some question as to how this happened.
The Selectmen stated that they had a site walk with Bob Perry, the Road Agent, Jan VandeBogart, and Richard Racca (neighbor) on November 2, 2002 to review the site distance where Mr. Perry proposes to put the entrance to his project on Morse Road. The results of this site walk are as follows:
1. Require Mr. Perry to go before the Planning Board for a lot line adjustment so that the new driveway to his proposed 4-family units would be entering off his driveway to the west side of the right-of-way, that is property owned by Mr. Perry where he now has a duplex (D6-3-15).
2. All trees indicated on the walk be cut (some located on Richard Racca’s property-D6-3-16) to improve site distance. Trees to be cut and stumped by Mr. Perry.
3. Telephone pole and electric pole moved back in the line of site.
4. Mr. Perry be required to come before the planning board for a site plan review.
5. Require a 400 ft site distance either way where driveway comes in to Morse Road.
Jim Marcou stated that he would like to have the Fire Chief present at the hearing for the site plan review to assist the board regarding fire suppression for the units.
Jim Marcou reviewed items discussed at the last Planning Board Workshop meeting on November 6th. RKG Associates, Jim Hicks, was in to review updating the Master Plan. It can be done in sections or all at once. An estimated cost would range from $25,000 to $50,000. Mr. Marcou noted that some of the work can be done by the members themselves to save costs. George Holt may be able to help with mapping, etc. Some seed money would be asked for in the 2003 budget, possibly $20,000, to be placed in a two year expendable trust or capital reserve fund. The wording will be worked on and presented to the Board of Selectmen. A new Master Plan would help the town in the future and it would probably take a couple of years to complete. It was suggested to go on and pursue a Capital Improvement Plan also.
Mr. Marcou stated that the board would be actively pursuing lining someone up to do the work before the end of the year. He would like to have a “build-out site” completed. This would tell the town what there is left of buildable lots available in the town. This would be about $12,000 to $15,000 to complete. Then next year, finish the plan.
7:30 PM Road Hearing: CALEB’S WAY:
J. R. Swindlehurst made the motion to open the Public Hearing on the acceptance of Caleb’s Way as a town maintained road. Les Hammond seconded the motion and the motion carried. Those present were: Board of Selectmen; Janice VandeBogart, Town Administrator; James Marcou, representing his mother’s subdivision; Road Agent, Jan VandeBogart; Lori Davis and Ronald Slocum.
Caleb’s Way is determined to be 1200 feet in length located off Mansion Road, a subdivision road supporting a seven lot subdivision approved by the Planning Board in the name of Beverly Marcou.
Mr. Marcou presented a revised plan showing the change from a culdesac to a hammerhead turn around along with the as-built plan. This plan will be reviewed and signed by the Planning Board at their next meeting. According to Mr. Marcou, the Planning Board would not sign this revised mylar until the road had been accepted by the town.
The Board of Selectmen asked the Road Agent if all conditions had been met that were outlined in the letter of 10/10/02 which was submitted to Mr. Marcou and he stated that they had with the exception of the question regarding the culvert. (Mr. Marcou had agreed at the Selectmen’s meeting of October 10, 2002 to review this culvert in the spring and make necessary repairs if needed.)
Plowing: Mr. Marcou stated that there was no need for the road to be plowed as it will not be developed in the near future. He stated that it could be as long as 10 years before it is developed. The first house on the subdivision has been plowing their own driveway. The Road Agent stated that the town could go in straight and open the road in front of their driveway if they wish. It was agreed that the rest of the road would not be plowed by the town at this time.
The Selectmen noted that a warranty deed needed to be drawn up deeding the road to the town. Mr. Marcou stated that it was in the process of being done and would be recorded along with the revised plan.
Top coat of pavement on the road: Mr. Marcou presented a quote from Pike Industries for the top coat of pavement for Caleb’s Way. The estimate was $8000, or $40 per ton. He stated that he would give the town a check for the $8000 now and would like to see the top coat be in place next summer when Mansion Road is paved. A discussion ensued regarding the fact that in most subdivisions the top coat is not put in place until all the lots have been developed to eliminate damage to the road. Mr. Marcou stated that his mother, Beverly Marcou, has no intention of selling the lots for a long time. This would mean that the road would surely have to be paved sooner. Any damage to the road when the lots are built on would be the responsibility of the builder and the town could ask them for a bond. This was discussed and the Road Agent stated that there is nothing in place at this time to impose penalties on those who damage town roads. This will be looked into for the future in order to protect the roads from potential damage because of development, logging, etc.
After much discussion, the Selectmen agreed to accept $8000 from Mr. Marcou to be placed in the town funds for the paving of Caleb’s Way in the year 2003.
Les Hammond made the motion to accept the new subdivision road, known as Caleb’s Way, located off Mansion Road, that is the road shown on the subdivision plan in the name of Beverly Marcou, being 1200 feet in length, as a town maintained road, with the following conditions:
1. In springtime, if culvert joint leaks, remove tray at end of culvert and install headway, (station 9+50).
2. The receipt of a check in the amount of $8000 for the top coat of pavement.
3. Signing of the revised subdivision plan by the planning Board concurrent with
4. The receipt of the warranty deed transferring the road to the Town of Dunbarton.
The motion was seconded by J. R. Swindlehrust, the motion carried.
J. R. Swindlehurst made the motion to close the public hearing at 8:15 PM. Les Hammond seconded the motion, motion carried.
Fred Mullen: Chuck Graybill expressed his appreciation and gratitude to Fred Mullen for volunteering to conduct the perambulation of the town line from Weare to Hooksett on November 8, 2002. Fred discussed the perambulation with the board and presented pictures and details to go along with the pictures. The pictures showed the markers. The marker on Route 13 could not be found and it was brought up that this marker was noted missing years ago and a letter was mailed to the Army Corp of Engineers and the Department of Transportation but nothing had been done. Fred agreed to locate the letter and a new one will be drafted to see if the marker could be placed.
Transfer Station Committee: Lori Davis produced a task list for the Transfer Station listing items that still need to be done. Ron Slocum gave an update on the progress at the Transfer Station and how the new system is working out. One complaint had been received regarding exiting the brush pile area safely and this will be addressed.
Les Hammond made the motion to adjourn, seconded by Jr., all in favor.
Meeting was adjourned at 9:15 PM
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Chuck Graybill, Chairman
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Leslie G. Hammond
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John R. Swindlehurst
Dunbarton Board of Selectmen
Minutes recorded by: Janice VandeBogart, Town Administrator