Dunbarton Technology Committee
January 16, 1997 Meeting

Agenda

 This meeting is to discuss the information gathered by the software vendors and the neighboring towns as well as to come up with an initial budget request for the hardware and software to run the town. Also, a preliminary design document will be discussed.

Attendees

  • Larry Cook
  • Glenn Doten
  • Gary Hendley
  • Linn Kurkjian 
  • Chip Peters

Discussion

The meeting began at 7:00 PM.

Update on Software Vendors

The only major update on the software vendors is that the BDS software will run in a Windows environment and does not require a UNIX environment.

Update on Town's Interviewed

The following town's were interviewed regarding what software they use and their impressions of it:

Swanzey, NH - Beth Fox, Administrative Assistant

Population: 6530
Town Clerk software: BMSI
Tax Collector software: BMSI
Assessor software: Programs from Vision Appraisal out of Northborough, MA.
Building Inspector: (unknown)
Selectmen: (unknown)
System Configuration: 1 server with 5 clients, Novell NetWare version 3.12, only 1 client runs Windows, the rest are DOS-based only for the BMSI software. No public PC yet; looking into it. DataSoft for tapes. Okidata dot matrix printer, Epson dot matrix printer, HP5M double-sided printing laser printer.
Budget: $1500 per year (initially)

Atkinson, NH - Linda Jette, Town Clerk

Population: 5600
Town Clerk software: Atlantic Turnkey
Tax Collector software: Avitar
Assessor software: Networked to Avitar
Building Inspector: (unknown)
Selectmen: (unknown)
System Configuration: Novell NetWare version 3.12 server, 2 clients, 1 standalone PC with Windows, WordPerfect, and Q&A. 2 Lexmark 2380 Plus dot matrix printers, 1 HP laser printer.
Budget: Unknown

Newbury, NH - Linda Champy, Town Clerk/Tax Collector & Dennis Pavlicek, Town Administrator

Population: 1500
Town Clerk software: Not automated
Tax Collector software: BDS
Assessor software: BDS for tax accouts; BMSI for fund accouting and payroll
Building Inspector: Not automated
Selectmen: Accesses both programs above
System Configuration: 1 server running Novell NetWare, 4 clients running Windows 3.11, WordPerfect 6.1, Lotus prgrams, Print Shop program. Tax collector has own printer, selectmen have a printer, all have access to HP LaserJet II. Also a new color printer. Tax bills are printed on selectmen's printer. They contract with Competitive Computers in Clarement, NH when needed (for system work).
Budget: Line item for 1997 is $500, BMSI is $900

Dunbarton Computer Needs

A detailed breakdown of the proposed hardware, software, support costs, etc. for the town was discussed to be presented to the selectmen.

The meeting was adjourned at 8:00 PM.

Meeting With Selectmen

At 8:10 PM a meeting with the selectmen started. They were presented a budget estimate for automating the town offices. The selectmen would like a one page breakdown of the costs.

The meeting was adjourned at 8:30 PM.

Action Items

  1. Linn - prepare one page breakdown of budget request for selectmen. 

Next Meeting

Thursday, January 23rd, Town Offices. Meet with selectmen to further discuss budget request. 

Note that these minutes are available at the town office as well as on the World Wide Web at http://www.ci.dunbarton.nh.us/ in the Technology Committee section.