DCBC Meeting Minutes: May 5, 2003

Attendees:

Members: Jeff Trexler(JT), Dan Gobin(DG), Lori Davis(LJD), Dan Dal Pra(DDP),

Carl Metzger(CM), Dave Nault(DN), Chuck Graybill(CG), Nancy Lang(NL),

Norman Roberge(NR)

The meeting was called to order at 7:00 p.m.

JT introduced NR as our newest member to the committee. He is on the library board of trustees.

DG sent out an updated DCBC member list.

JT handed out copies to the request for proposal to solicit Professional Design Services. The committee reviewed the document and discussed various terminologies surrounding the building process. JT noted that the proposal will not include any road work to Robert Rodgers Road. DG will make the appropriate document changes to be submitted to the selectmen Thursday night, May 8. The official proposal will include copied of the architectural plans done under the DCPC.

JT/DG handed out copies of the Notice: Request for Proposal to appear in the Bow Times, Concord Monitor, and the Leader. It will be submitted to the Town Admin on Thursday.

JT/DG handed out copies of a proposed press release announcing the official start of the DCBC. It is to appear in the Bow Times. DCBC reviewed the announcement and added the DCBC will have a public forum and public hearing sometime before the next Town Meeting.

The DCBC discussed meeting schedules. It was decided to have them on the first and third Monday of the month at 7:30pm.

DCBC reviewed last meeting’s minutes. JT motioned to accept the minutes as changed. DG seconded the motion as amended. CM will work with the Web Master to create our new DCBC WEB page. CM will submit the minutes to be posted on the DCBC web page.

DG/DN meet with Chief Nelson to discuss Robert Rogers Rd. The Chief is working on a Federal Safety Grant be used to straighten Robert Rogers Rd. and add sidewalks from the School to the Town Library. DG/DN offered to assist Chief Nelson in his efforts to complete the Grant request before the filing date: End of August.

DG received a proposal from a construction company offering to renovate the Town Offices. JT will make sure to thank the company for the offer.

CG reported that the selectmen have confirmed the DCBC and the members will need to be sworn in by the Town Clerk.

JT reviewed upcoming dates:

May 23, 2003 – Proposals from the Architect firms are due at the Town Offices

May 27, 2003 – DCBC will meet to review the proposals and select firms to be interviewed.

May 27, 2003 – DCBC will meet to review the proposals and select firms to be interviewed.

June 2, 2003 – DCBC will meet to interview interviewed architects.

June 6, 2003 – DCBC will meet to recommend an Architect to Selectmen.

JT motioned to adjourn the meeting. LJD second the motion.

Meeting adjourned: 8:30pm

Next Scheduled Meeting: May 27; 7:30 at Dunbarton Elementary