DCBC Meeting Minutes: May 27, 2003

Attendees: Dan Dal Pra (DDP), Lori Davis (LD), Dan Gobin (DG), Chuck Graybill (CG), Nancy Lang (NCL), Carl Metzger (CM), Dave Nault (DN), Norm Roberge (NR), Jeff Trexler(JT)

The meeting was called to order at 7:30 p.m. by co-chair Dan Gobin.

Minutes from the May 5, 2003 meeting were approved. It was noted that Jeff Trexler will be abstaining from voting on the architect proposals due to business associations with several of the architects who submitted proposals. (See letter in official archives.)

A discussion was held concerning the proposal that was received after the deadline. (Deadline was 2 p.m. Friday, May 23, 2003; proposal was received on Tuesday, May 27, 2003.) It was moved and seconded (DG/NR) that the Sherman Greiner Halle’ proposal be excluded from consideration. Five in favor (NR, DG, CM, LD, NCL), two abstained (DN, DDP).

DG distributed the cost comparison chart he drew up based on the five proposals received on time. Following much discussion of the five proposals, it was moved and seconded (DN/LD) that we interview Dennis Mires and Jordan & Barker on June 2, beginning at 7:30 p.m. DG will contact Jordan & Barker, offering them their choice of interview times, and will notify Dennis Mires of the remaining time slot. Interviews will last approximately 45 minutes per firm, with 15 minutes between interviews and committee discussion following.

DG will send letters to Yeaton, Goudreau, Tennant/Wallace, and Sherman Greiner Halle’ informing them that they were not selected. DG will also check references for Jordan & Barker. The group felt we did not need to check references for Dennis Mires, as this was done previously by the DCPC. NR made copies of the two proposals for each committee member, so they can be reviewed in further depth prior to the interviews. It was noted that DDP will be abstaining from participation in the interview and selection process, but will submit some suggested questions to the other committee members.

CM reported that the committee name has been changed on the town’s website (www.dunbartonnh.org).

DG noted that a note of thanks should be included in the minutes for the wonderful job Janice and the rest of the town office staff did in getting the ad into the papers, copying RFPs, keeping track of requests, and otherwise helping us out in this process.

Meeting was adjourned at 8:58 p.m. (LD/CM)

Minutes by NCL